Request for Proposal: Parks, Recreation, and Open Space Plan Update No. 2022.02

Proposal Information

RFP No. 2022.02, as officially posted in full at: https://penmetparks.org/requests-for-proposals/
Proposal Name: Comprehensive Park, Recreation, and Open Space (PROS) Plan Update
Date Issued: November 18, 2022
Contact Person: Matthew F. Keough, Planning & Special Projects Manager
E-Mail Address: [email protected]
Telephone Number: (253) 313-0423

Deadline for Your Questions: Noon on Wednesday, November 30, 2022
Our Response to Questions: No later than noon on Friday, December 2, 2022 (no questions were received, Therefore there is no amendment or addendum to the RFP)
Proposals Accepted Until: Noon on Wednesday, December 14, 2022 (in hand hard copy)
Finalists Notice: Friday, December 16, 2022 (goal)
Interviews: December 19, 2022, by Zoom (goal)

Project Description:
The Peninsula Metropolitan Park District (PenMet Parks) is seeking proposals from qualified consultants
to complete an update to PenMet Parks’ Comprehensive Park, Recreation, and Open Space (PROS) Plan,
last updated in February 2018.

PenMet Parks is seeking a PROS Plan update to primarily address parks and recreation needs and
opportunities with well-positioned long-range comprehensive goals, policies, strategies, and
implementation measures. The update will establish original levels of services for PenMet, both
existing and proposed, through an open participatory public process.

The updated PROS plan will advance PenMet Parks’ new strategic plan (expected to be adopted in Winter
2022-2023) into a long-range planning horizon, particularly for capital facilities that address PenMet Parks’
needs. The adopted strategic plan will be foundational to this PROS update, given its primary position in
steering PenMet’s policy development and operational decision-making, including annual strategic goals
and objectives. Additionally, the updated PROS plan will incorporate PenMet Parks’ current Recreation
Services Assessment and the findings of the on-going feasibility studies for a dedicated public senior space
and of a dedicated public community aquatic space in the community. The end-result will incorporate
PenMet Parks’ plans into one comprehensive PROS Plan.

RFP submittal instructions:
It is the obligation and responsibility of interested consultants to learn of the expectations, selection
criteria, addendums, and official notices issued by PenMet Parks relative to this RFP at:
https://penmetparks.org/requests-for-proposals/. All submittal response materials must be received in
hard-copy version by the deadline, in the PenMet Parks Offices, located at 5717 Wollochet Drive NW #3,
Gig Harbor, Washington 98335, during business hours: Monday – Friday: 8:00 – 5:00 pm.
• For in person delivery coordination, the reception desk is (253) 858-3400.
• The mailing address is: PenMet Parks, P.O. Box 425, Gig Harbor, WA 98335

Request for Proposals: Community Aquatics Center and Dedicated Senior Space Feasibility Studies RFP No. 2022.001 (Addendum #1 included)

Peninsula Metropolitan Park District (PenMet Parks) is soliciting interest and proposals from a firm (Consultant) with expertise in aquatic facilities, senior centers, planning, estimating, and feasibility studies to perform feasibility studies to evaluate an aquatics facility and a dedicated space for seniors at one known PenMet Parks owned property (5507 Wollochet Drive) and up to two additional properties to be identified during the feasibility study. PenMet Parks reserves the right to amend the terms of this Request for Proposals, to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultant have spent on their responses.

Submittal Date & Time:
Submittals must be received by 2 p.m., PST, on July 21, 2022
Contact Person:
Denis Ryan, Director of Parks Services
(253) 649-5254 – [email protected]

Seeking Bids for an Existing Building Renovation, Septic Improvements, and Tee-Box Demolition

Peninsula Metropolitan Park District is seeking bids for an Existing Building Renovation, Septic Improvements, and Tee-Box Demolition. The project location is 2416 14th Ave NW, Gig Harbor, WA 98335. Complete Invitation to Bid, Instructions to Bidders, and all construction documents can be found by going to www.bxwa.com and clicking on “Posted Projects”, “Public Works”, and “Peninsula Metropolitan Park District.”

2022 Building Demolition Project (Seeking Bids)

PenMet Parks is seeking bids for the demolition of structures located at four park properties; Tacoma DeMolay Sandspit Nature Preserve, Narrows Beach, Sunrise Beach, and Peninsula Gardens.  Please find additional information and bid forms attached.

Bids are requested via email to [email protected]  by 10 am on Thursday, May 12, 2022.  Confirmation emails will be sent to bidders when bids are received.

Request for Qualifications for Architectural/Engineering Services – Rosedale Hall Project RFQ No. 2022.001

PenMet Parks (District) is soliciting interest and qualifications from a firm (Consultant) with expertise in Structural Engineering, Electrical, HVAC/Mechanical, Plumbing, ADA Engineering, Planning, Design, Estimation, and Construction Administration to perform preliminary engineering and prepare the final project plans and cost estimates for a building renovation project. 

Rosedale Hall is currently being used for community recreation programming and has been identified in the Capital Improvement Plan for renovation with a scope to replace or repair the structural, mechanical, electrical, plumbing, and building envelope systems.  The scope also includes improved accessibility, minor modifications to the floorplan, creating dedicated storage space, relocating HVAC equipment out of the entry, refreshing interior, and exterior finishes, and minor improvements to the site.  Rosedale Hall is a cherished facility with a strong history – improvements need to be done in a way to maintain the character of the building.  A mandatory pre-bid walk-through is scheduled for May 17, 2022, at 3 pm with a proposal submittal deadline of May 24, 2022, at 2 pm.

Capital Campaign Consulting Services

PenMet Parks is seeking proposals from fundraising professionals to provide consulting services for a $3.1 million capital campaign to support the development of the Community Recreation Center (CRC), a planned indoor recreation center that will dramatically increase recreational opportunities available to the community.

The $31.6 million, 65,000 square foot regional facility will feature an indoor multi-purpose turf field, a gymnasium with three multi-purpose courts, an elevated walking and jogging track, and community gathering spaces. The popular multi-use regional Cushman Trail will be
extended through the 17-acre site and an outdoor activity lawn will be constructed as part of the project. The CRC will transform how indoor recreation opportunities are provided to community members, and will provide necessary spaces to play, compete,
recreate, and gather.

Proposals are due at noon on February 15, 2022.

Previous Request for Proposals

Request for Proposals Q & A

Strategic Planning Professional Services

PenMet Parks is a mission-driven metropolitan park district that is intentionally positioning itself to optimally meet the current and future needs of the community. The elected Board of Park Commissioners provides leadership and policy direction, and has
adopted strategic goals and objectives for 2022 as recommended by the Executive Director.

The District is currently in a period of transition. Many of the adopted goals and objectives are foundational in nature in order to establish sustainable and functional systems that will elevate the parks and recreation services PenMet Parks provides for the community. The District is developing a 65,000 square foot indoor Community Recreation Center, which will result in additional organizational growth and transformation. We anticipate community demand for high-quality park and recreation services will continue. Within the last year senior staff leadership roles in all divisions of the organization have been permanently filled.

PenMet Parks desires to create a multi-year strategic plan to serve as a guide as the District moves forward into its next era. PenMet Parks last created a multi-year strategic plan in 2004, and it annually develops strategic goals and objectives. In addition, the District updates its Parks, Recreation, and Open Space (PROS) Plan periodically, with the last update in 2018 and the next update planned for 2022. Each of these processes provide an opportunity to identify functional shorter-term goals and objectives to advance the mission, vision, and strategic initiatives that are developed as part of the strategic plan.

The strategic planning process should reaffirm the mission of PenMet Parks, develop a compelling vision statement with community stakeholder input, define the District’s core values, and identify overarching strategic initiatives that must be undertaken in order to achieve the vision. The strategic plan will be used as a tool to steer the District, including decision making, policy development, developing annual strategic goals and objectives, developing planning documents including the PROS plan, and creating and implementing divisional work plans. The plan is expected to be a living document that informs decision-making at all levels of the organization. It is imperative that the plan is developed and communicated to foster a strategic culture of ownership and accountability in all facets of the organization.

The District plans to embark on a significant planning and community engagement effort later in 2022 to define and prioritize community need related to parks and recreation services as part of its PROS plan update. The strategic plan will establish PenMet Parks’ mission, vision, core values, and strategic initiatives to be used as the foundation for that effort. The PROS plan will continue the work of the strategic plan by translating the organizational strategic initiatives into functional goals and objectives.

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